QBO Settings

Learn Quickbooks Online with BCL India

Learn Quickbooks Online with BCL India

Learn Quickbooks Online with BCL India

Multi-dimensional profit view - Using Classes

Businesses working on multiple projects may need to assess profitability project-wise. QBO offers two options to track profit wise profits,
(a) Using Classes
(b) Using Locations
(c) Using Projects

Businesses working on multiple projects may need to assess profitability project-wise. QBO offers two options to track profit wise profits,
(a) Using Classes
(b) Using Locations
(c) Using Projects

Businesses working on multiple projects may need to assess profitability project-wise. QBO offers two options to track profit wise profits,
(a) Using Classes
(b) Using Locations
(c) Using Projects

Let's see how we can use 'Classes'. You can activate classes using the 'Settings' gear

Let's see how we can use 'Classes'. You can activate classes using the 'Settings' gear

Let's see how we can use 'Classes'. You can activate classes using the 'Settings' gear

Settings Gear > Company > Categories > Turn 'ON' Track Classes [See image]

Settings Gear > Company > Categories > Turn 'ON' Track Classes [See image]

Settings Gear > Company > Categories > Turn 'ON' Track Classes [See image]

You can either classify
(a) each line item of your transaction entry to a single class, or
(b) the entire transaction to a single class

You can either classify
(a) each line item of your transaction entry to a single class, or
(b) the entire transaction to a single class

You can either classify
(a) each line item of your transaction entry to a single class, or
(b) the entire transaction to a single class

You can items to 'Classes' by:

You can items to 'Classes' by:

You can items to 'Classes' by:

Settings Gear > Lists > All Lists > Classes

Settings Gear > Lists > All Lists > Classes

Settings Gear > Lists > All Lists > Classes

Again, you can add Classes and sub-Classes (under one parent Class)

Again, you can add Classes and sub-Classes (under one parent Class)

Again, you can add Classes and sub-Classes (under one parent Class)

After setting up Classes, you can track profitability and business performance Class wise. Make sure you turn on 'Warn me when a transaction isn’t assigned a class' so that you do not miss this while entering transactions!

After setting up Classes, you can track profitability and business performance Class wise. Make sure you turn on 'Warn me when a transaction isn’t assigned a class' so that you do not miss this while entering transactions!

After setting up Classes, you can track profitability and business performance Class wise. Make sure you turn on 'Warn me when a transaction isn’t assigned a class' so that you do not miss this while entering transactions!

Learn Quickbooks Online with BCL India

Learn Quickbooks Online with BCL India

Learn Quickbooks Online with BCL India

Multi-dimensional Profit View - Using Locations

'Locations' in QBO give you another perspective of your business performance. Activating Locations is just as easy as activating Classes.

'Locations' in QBO give you another perspective of your business performance. Activating Locations is just as easy as activating Classes.

'Locations' in QBO give you another perspective of your business performance. Activating Locations is just as easy as activating Classes.

Settings Gear > Company > Categories > Turn 'ON' Track Locations [See image]

Settings Gear > Company > Categories > Turn 'ON' Track Locations [See image]

Settings Gear > Company > Categories > Turn 'ON' Track Locations [See image]

The major difference between 'Classes' and 'Locations' is that Classes can be tracked line item wise & transaction wise whereas Locations can be tracked only transaction wise

The major difference between 'Classes' and 'Locations' is that Classes can be tracked line item wise & transaction wise whereas Locations can be tracked only transaction wise

The major difference between 'Classes' and 'Locations' is that Classes can be tracked line item wise & transaction wise whereas Locations can be tracked only transaction wise

You can items to 'Classes' by:

You can items to 'Classes' by:

Further, you can choose what you would like to call your 'Location'. Companies can choose the term 'Department', 'Division', or even a 'Store'. For example, a business with multiple outlets, can track profitability per outlet, using Locations.

Again, similar to Classes, you can create 'Sub-locations' under 'Locations'. This would be very helpful to businesses tracking profits geography wise. For example, a business may have multiple outlets in multiple states. These outlets (sub-locations) can be grouped under states (locations) and performance can be tracked at both levels!

Again, similar to Classes, you can create 'Sub-locations' under 'Locations'. This would be very helpful to businesses tracking profits geography wise. For example, a business may have multiple outlets in multiple states. These outlets (sub-locations) can be grouped under states (locations) and performance can be tracked at both levels!

Again, similar to Classes, you can create 'Sub-locations' under 'Locations'. This would be very helpful to businesses tracking profits geography wise. For example, a business may have multiple outlets in multiple states. These outlets (sub-locations) can be grouped under states (locations) and performance can be tracked at both levels!

Settings Gear > Lists > All Lists > Locations > + New

Settings Gear > Lists > All Lists > Locations > + New

Settings Gear > Lists > All Lists > Locations > + New

Learn Quickbooks Online with BCL India

Learn Quickbooks Online with BCL India

Learn Quickbooks Online with BCL India

Can I lock my QBO data?

'Locations' in QBO give you another perspective of your business performance. Activating Locations is just as easy as activating Classes.

'Locations' in QBO give you another perspective of your business performance. Activating Locations is just as easy as activating Classes.

Yes! An Admin User can prevent others from modifying data prior to the 'Closing Date'. This will protect the integrity of data & prevent 'back-dated' entries.
To activate this option, you must go to

Settings Gear > Company Setting > Advanced Settings > Accounting > Close the books

Settings Gear > Company Setting > Advanced Settings > Accounting > Close the books

Settings Gear > Company Setting > Advanced Settings > Accounting > Close the books

You will now need to
a. Tick the checkbox beside 'Close the books',
b. Select the Closing date from the date picker - this would be the 'cut off date',
c. Select one of two options, explained below, from the drop down.
d. Click 'Done' to save.

You will now need to
a. Tick the checkbox beside 'Close the books',
b. Select the Closing date from the date picker - this would be the 'cut off date',
c. Select one of two options, explained below, from the drop down.
d. Click 'Done' to save.

You will now need to
a. Tick the checkbox beside 'Close the books',
b. Select the Closing date from the date picker - this would be the 'cut off date',
c. Select one of two options, explained below, from the drop down.
d. Click 'Done' to save.

Options to Lock Data
QBO gives the Admin two options,
a. To allow changes after viewing a warning - which means, users can sill make back-dated entries. This provides lower level of security.
b. To allow changes after viewing a warning and entering password - this option provider stronger protection. Users will not be able to make 'back-dated' entries unless a password is entered.
Note that Admin users can simply uncheck this feature & override Company lock!

Options to Lock Data
QBO gives the Admin two options,
a. To allow changes after viewing a warning - which means, users can sill make back-dated entries. This provides lower level of security.
b. To allow changes after viewing a warning and entering password - this option provider stronger protection. Users will not be able to make 'back-dated' entries unless a password is entered.
Note that Admin users can simply uncheck this feature & override Company lock!

Options to Lock Data
QBO gives the Admin two options,
a. To allow changes after viewing a warning - which means, users can sill make back-dated entries. This provides lower level of security.
b. To allow changes after viewing a warning and entering password - this option provider stronger protection. Users will not be able to make 'back-dated' entries unless a password is entered.
Note that Admin users can simply uncheck this feature & override Company lock!

Learn Quickbooks Online with BCL India

Learn Quickbooks Online with BCL India

Learn Quickbooks Online with BCL India

How do I keep track of billable expenses?

Keeping track of reimbursements can be a challenge! This becomes all the more important when expenses are billed to clients with a markup. Reimbursements escaping your notice will cause irreparable loss to your business!

Keeping track of reimbursements can be a challenge! This becomes all the more important when expenses are billed to clients with a markup. Reimbursements escaping your notice will cause irreparable loss to your business!

Keeping track of reimbursements can be a challenge! This becomes all the more important when expenses are billed to clients with a markup. Reimbursements escaping your notice will cause irreparable loss to your business!

Settings Gear > Company Setting > Expenses > Bills & Expenses > Check 'Make Expenses & Items Billable'

Settings Gear > Company Setting > Expenses > Bills & Expenses > Check 'Make Expenses & Items Billable'

Settings Gear > Company Setting > Expenses > Bills & Expenses > Check 'Make Expenses & Items Billable'

QBO's Billable Expense module will help you keep accurate track of all your reimbursements! What's more, you can add a default markup rate to your reimbursements & never loose money again!
To activate Billable Expenses, you have to go to

QBO's Billable Expense module will help you keep accurate track of all your reimbursements! What's more, you can add a default markup rate to your reimbursements & never loose money again!
To activate Billable Expenses, you have to go to

QBO's Billable Expense module will help you keep accurate track of all your reimbursements! What's more, you can add a default markup rate to your reimbursements & never loose money again!
To activate Billable Expenses, you have to go to

What happens after you check 'Make Expenses Billable'
Each time you raise an invoice to your customer, you will see on the right hand panel a list of all billable expenses. All that you now need to do is select expenses that you wish to include on this invoice.

Never loose track of your reimbursements again!

What happens after you check 'Make Expenses Billable'
Each time you raise an invoice to your customer, you will see on the right hand panel a list of all billable expenses. All that you now need to do is select expenses that you wish to include on this invoice.

Never loose track of your reimbursements again!

What happens after you check 'Make Expenses Billable'
Each time you raise an invoice to your customer, you will see on the right hand panel a list of all billable expenses. All that you now need to do is select expenses that you wish to include on this invoice.

Never loose track of your reimbursements again!

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